Audits of PKVY clusters compare three things: the portal, the field registers and the payment records. When they do not match, or when group decisions are still pending, fund releases can be held. This episode covers what auditors check and how to clear pending items before the audit.
The short version
- Auditors compare the portal, field registers and payment records.
- Clear pending items first: group decisions, yields, returned decisions.
- The RC decides within 30 days and approves yields within 15.
- Keep meeting, training and appraisal registers complete and signed.
What Auditors Compare
Farmers, area and certification on the portal, against field registers and DBT payments.
The portal
Farmers, area, groups, appraisals and certification status.
Field registers
Meetings, attendance, training, Format-9 worksheets and input bills.
Payment records
DBT paid to each farmer, and spending under each component.
Clearing Pending Items
Find decisions, yields and returns still waiting, and clear them within the guideline timelines.
| Pending item | Timeline in the guidelines |
|---|---|
| Group's certification decision with the RC | RC decides within 30 days of the summary sheet |
| Returned decision | Group resubmits within 15 days; RC decides within 15 days |
| Actual yields uploaded | RC approves within 15 days |
- List pending items.Export the cluster's groups and filter by status.
- Find the cause.Missing land details, Aadhaar problems, or incomplete appraisals.
- Fix and resubmit.Correct at the source record, then resubmit.
Illustrative workload. At about three minutes per farmer record, 200 farmers across ten clusters take about 10 hours.
Matching the Paper and the Portal
Meeting, training and appraisal registers must be complete, signed, and match the portal.
- Meetings: the guidelines expect four group meetings a year, with each member attending at least half and signing the register.
- Training: first training within 6 months of registration, then at least one a year.
- Appraisals: signed Format-9 worksheets for every farmer, dated inside the crop window.
- Area: the same figure in the land record, the portal and the payment record.
Check yourself
Tap an answer to see whether you are right, and why.
How long does the RC have to decide on a group's certification decision?
- 7 days
- 30 days
- 90 days
30 days from the summary sheet; 15 days after a resubmission.
What share of the year's meetings must each member attend?
- At least a quarter
- At least half
- All of them
Each member attends at least 50% and signs the register.
Remember these things
- Know the three things auditors compare.
- Clear pending items within the timelines.
- Keep registers complete and signed.
- Match area everywhere.
Clusters with matched records and no pending items pass audit without holds. KrushiFlow validates these fields and submits farmer records to the portal in bulk.