An NPOP Internal Control System runs on two sets of data: who each farmer is, and what happens on each field. This episode lists the farmer data NPOP asks for, the field records to keep, and how to keep both consistent across all members.
The short version
- Farmer data follows the NPOP list: name, father's or husband's name, location, area, crops, status.
- Field records cover seed, inputs, pests, harvest and any tests.
- Every farmer is inspected twice a year; records must be ready each time.
- Use one set of forms for every member.
Farmer Data
The same details for every member, as NPOP lists them, displayed at the ICS office.
| Farmer detail | Where NPOP asks for it |
|---|---|
| Name, and father's or husband's name | 5.5 (xii), 5.8 |
| Address with pin code | 5.8 |
| Geo-location of the farm | 5.5 (xii) |
| Area of the farm | 5.5 (xii) |
| Crops grown | 5.5 (xii), 5.8 |
| Organic status | 5.8 |
| Unique farmer ID from the Ministry of Agriculture and Farmers Welfare | 5.5 (xii), once the ID system is operational |
Illustrative workload. At 2 to 3 minutes per farmer to check names and survey numbers, 150 farmers take 5 to 7.5 hours.
Field Records
Plot by plot: history, seed, inputs, pest control, harvest and any tests.
- Crop history for each plot, which sets the conversion period.
- Seed: variety, source, and whether organic or untreated.
- Inputs: product, quantity, date and plot.
- Pest and disease control: problem, method and product.
- Harvest: date, crop, and the ICS's yield estimate for each crop.
- Soil or water tests, where taken.
- Non-conformities found, with corrective action and date.
Keeping Records Consistent
One set of forms, trained staff, two inspection rounds a year, and one central register.
- Standard forms.The same forms for every member.
- Trained staff.Internal inspectors are trained every year by an external person or agency.
- Two inspection rounds.Every farmer is inspected twice a year; records are updated each time.
- One central register.At the ICS office, matched against land records and Tracenet.
Check yourself
Tap an answer to see whether you are right, and why.
How often does NPOP require the ICS to inspect each farmer?
- Once a year
- Twice a year
- Every three years
NPOP 5.2 and 5.5 require 100% inspection twice a year.
Who estimates yields for each farmer's crops in a grower group?
- The buyer
- The ICS
- APEDA
NPOP 5.13: the ICS estimates; the CB counter-checks.
Remember these things
- Farmer data to the NPOP list.
- Field records plot by plot.
- Update at each of the two inspections.
- One central register.
Consistent records across every member make the group easy to verify. KrushiFlow validates these fields and submits farmer records to the portal in bulk.