Paramparagat Krishi Vikas Yojana (PKVY) provides financial assistance and certification support to farmer clusters for three years. When the scheme cycle ends, financial aid stops, but farmer certification must not lapse. Implementing agencies, Non-Governmental Organisations (NGOs), and Cluster Based Business Organisations (CBBOs) must ensure these groups continue their certification independently.

If your agency fails to execute the transition on the portal, farmer records freeze. Farmers risk losing their certified organic status under the Participatory Guarantee System for India (PGS-India), which is administered by the National Centre for Organic and Natural Farming (NCOF).

This guide explains the manual portal procedure to decouple an expiring PKVY cluster from your implementing agency. It covers modifying group status, transferring administrator rights, and updating login credentials for the elected Local Group Leader on pgsindia-ncof.gov.in.

1. Decoupling the PKVY Cluster from the Implementing Agency

Under PKVY, the implementing agency acts as the administrative umbrella on the portal. To convert PKVY cluster to PGS India independent status, you must remove the agency link while retaining the cluster history.

  1. Log in to the PGS-India portal using your agency administrative credentials.
  2. Open the cluster management section to view your active scheme clusters.
  3. Select the specific PKVY cluster completing its third-year cycle.
  4. Verify that all pending farmer peer appraisals and physical verification reports for the final scheme year are approved.
  5. Access the cluster administrative settings and locate the option for agency detachment.
  6. Select the transition pathway to release the cluster from scheme-sponsored mode to self-sustaining status.
  7. Submit the release request to the assigned Regional Council (RC) for formal endorsement.
A cluster cannot be detached if there are pending non-compliances, incomplete peer reviews, or unresolved farmer renewal requests from previous seasons. All data records must be reconciled first.

Once submitted, the Regional Council reviews the cluster history. After their approval, the cluster status changes from a scheme-tied entity to an unlinked group awaiting independent registration.

2. Updating Portal Status to an Independent Local Group

After decoupling, you must update the group structure to operate as an independent local group PGS India portal entity. The cluster must satisfy the standard PGS group criteria established by NCOF.

An independent Local Group requires a minimum of five farmers from the same contiguous area. The group must form an executive committee, electing a Group Leader and an Internal Control System (ICS) manager.

  1. Access the cluster record under your administrative transition queue.
  2. Navigate to the PGS India cluster status change menu.
  3. Change the operational type from PKVY scheme-supported cluster to an independent PGS-India Local Group.
  4. Upload the formal resolution passed by the farmers agreeing to run the group independently without scheme financial support.
  5. Map the group to an authorised Regional Council that handles independent local groups in your state.
  6. Submit the documentation to the Regional Council for portal verification.

Checking and re-entering verification dates, Aadhaar references, and survey numbers manually takes roughly four minutes per farmer record. For a single cluster of 20 farmers, this audit takes under two hours. For an agency exiting 25 clusters totalling 500 farmers, manual verification requires over 33 hours of repetitive portal entry before status changes can be processed.

If you need guidance on how initial registrations are structured before conversion, refer to our detailed PGS India Portal Guide: PKVY Cluster Registration.

3. Transferring Portal Login Credentials and Administrator Rights

The final stage of the PKVY transition to local group governance is transferring administrative control to the farmers. While operating under PKVY, agency field staff typically hold the login IDs and passwords. An independent group must hold its own access credentials.

Complete the PKVY 3 year exit PGS portal steps to transfer administrator rights directly to the elected Local Group Leader:

  1. Open the profile management tab of the newly converted local group.
  2. Locate the primary contact and group administrator profile section.
  3. Enter the full legal name, mobile number, and email address of the elected Local Group Leader.
  4. Generate an electronic verification request on the portal to confirm the Local Group Leader's registered mobile number.
  5. Enter the verification code received on the leader's mobile device to validate identity details.
  6. Remove the agency staff member's email address and recovery phone number from the primary administrator fields.
  7. Trigger the portal password reset function so the new Local Group Leader can set unique login credentials.
  8. Log out of the administrative session completely.
  9. Log back in alongside the Local Group Leader using their new credentials to confirm that group access, peer inspection tabs, and farmer lists display correctly.

Do not maintain agency secondary credentials on the independent profile once handed over. The Local Group Leader and the local ICS manager must hold sole operational control over their farm entries, peer reviews, and scope certificate downloads.

Maintaining Post-Conversion Certification Continuity

Completing these steps preserves the conversion history of every farmer in the cluster. Green and Green-Certified statuses earned during the three-year PKVY cycle remain intact. The newly independent group can now coordinate directly with their Regional Council for annual peer reviews, physical inspections, and certificate renewals without scheme reliance.

KrushiFlow validates these fields and submits farmer records to the portal in bulk.

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