Local Groups sometimes move from one Regional Council to another. The guidelines recognise such moves but do not describe a detailed procedure. This episode sets out when moves happen, what to prepare, and how to protect farmers' status during the move.
The short version
- Groups move by agreement, or as a sanction on the old RC.
- Bring records up to date before moving: no decisions pending.
- Confirm the portal route with the PGS-India Secretariat.
- Never delete and register a group again; its history would be lost.
When Groups Move Between Regional Councils
A group moves to another RC by agreement, or because the PGS Secretariat has transferred it as a sanction on the old RC.
The Zonal Council's monitoring form records whether a group was transferred from another RC, so such moves are expected. Two situations lead to one:
A planned move
For example, another RC is closer, works in the group's language, or the group's scheme agency works with another RC.
A sanction on the old RC
The PGS Secretariat can ban an RC from registering new groups, or transfer its groups to another RC, for example when the RC does not complete its annual monitoring quota.
Did you know?Missing the annual monitoring quota can lead the PGS Secretariat to transfer an RC's groups to another RC.
Before the Transfer
Bring the group's records up to date first: summary sheets uploaded and no decisions waiting.
- Current crop details entered for every member.
- The last peer appraisal summary sheet uploaded and decided by the RC.
- Open non-compliances listed, with the advice given to the group.
- A copy of the member list with land, crops, status and the dates that status rests on.
Carrying Out the Transfer
The two RCs agree the move, the PGS-India Secretariat confirms the portal route, and the incoming RC checks the records.
- Agree in writing.The group, the outgoing RC and the incoming RC agree the move.
- Confirm the route.Portal steps can change; ask the PGS-India Secretariat which route applies.
- Hand over records.The outgoing RC passes on inspection reports, non-compliance history and advice given.
- Check after the move.The incoming RC opens the member list and checks that status and dates are unchanged.
Protecting Farmers' Status
Never delete the group and register it again: the farmers would lose the history their status depends on.
If a group is deleted and registered again, its farmers' records start without history, and years of PGS-Green conversion may be lost.
Illustrative workload. At about three minutes per farmer to check status and dates, one group of 20 takes an hour. An RC receiving 50 groups with 1,000 farmers needs about 50 hours.
Check yourself
Tap an answer to see whether you are right, and why.
Which body can transfer an RC's groups to another RC as a sanction?
- The Local Group
- The PGS Secretariat
- The state agriculture department
Sanctions on RCs are imposed by the PGS Secretariat.
What is the biggest risk in a transfer?
- Farmers losing their conversion history
- A slower login
- A registration fee
Deleting and registering again wipes the history that status depends on.
Remember these things
- Know why the group is moving.
- Update records before the move.
- Confirm the route with the Secretariat.
- Check status and dates afterwards.
A well-prepared transfer keeps every farmer's status intact. KrushiFlow validates these fields and submits farmer records to the portal in bulk.