NMNF Soil Test Report Entry: Manual Steps & Unit Fixes

Every NMNF farmer needs baseline soil values on the portal before the cluster can progress. Most entry failures come from unit mismatches between lab reports and portal fields. This guide covers entry, unit conversion and clearing a stalled cluster.

Manual Entry of Baseline Soil Health Card Parameters

Transfer each soil health card's values into the farmer's profile; the portal needs them before the cluster moves on.

To record baseline survey data, you must transfer lab values from paper or PDF soil health cards into individual farmer profiles. The portal requires baseline values before a cluster can move to the next stage.

1. Log in to the portal using your Cluster Based Business Organisation (CBBO) or agency credentials.
2. Navigate to the natural farming portal baseline survey section and select your designated state, district, and cluster.
3. Open the target farmer profile and locate the baseline survey form.
4. Type the primary lab values: Nitrogen (N), Phosphorus (P), Potassium (K), and nmnf soil organic carbon data.
5. Attach the digital file of the soil health card if required by the state verification protocol.
6. Save the entry as a draft and verify all figures against the original laboratory sheet before final submission.

Mandatory baseline survey entry requires complete soil parameters for every land parcel before a cluster status can be marked as complete.

Resolving Portal Validation Failures Caused by Unit Mismatches

Convert lab units to the units the portal expects before typing — mismatched units fail validation.

Testing laboratories issue reports in varying measurement units. Soil testing labs often report available Nitrogen, Phosphorus, and Potash in kilograms per hectare (kg/ha) or parts per million (ppm). However, portal data fields expect specific units, such as percentages for organic carbon and kg/ha for macronutrients.

Entering ppm values directly into a field formatted for kg/ha triggers validation errors. Similarly, entering organic carbon in grams per kilogram (g/kg) instead of percentage (%) leads to invalid data flags.

• Nitrogen, Phosphorus, Potash (N, P, K): If reported in ppm, convert to kg/ha by multiplying ppm by 2.24 for standard topsoil depth.
• Organic Carbon (OC): If the lab reports OC in g/kg, divide by 10 to obtain the percentage (%). For example, 5.0 g/kg equals 0.50%.
• pH and Electrical Conductivity (EC): Enter pH as a standard value without modification. Record EC in deciSiemens per metre (dS/m).

Manually converting units and typing entries for a single soil health card takes about 4 minutes. For a 20-farmer group, this requires under two hours of focused work.

For a cluster of 500 farmers across ten villages, manual data entry requires over 33 working hours. This time requirement recurs whenever new soil testing cycles begin.

Clearing Lockouts and Updating NMNF Portal Cluster Progress

Find profiles with blank soil fields through a cluster report, complete them, and the cluster can move forward.

Unmapped or incomplete baseline parameters prevent the system from registering cluster milestones. If mandatory soil fields remain blank, the system locks the cluster progress bar. This prevents agencies from generating approval certificates or submitting verification reports.

1. Run a cluster report to identify farmer profiles marked with pending soil test data.
2. Check for unmapped survey forms where farmer ID numbers do not match the soil health card numbers.
3. Open each pending profile and upload soil health card nmnf data points for all required parameters.
4. Re-save the farmer record to update the baseline survey status.
5. Check the nmnf portal cluster progress dashboard to confirm that the completion percentage updates.

If you need details on registering new groups before uploading baseline data, see our PGS India Portal Guide: PKVY Cluster Registration. The National Centre for Organic and Natural Farming (NCOF) oversees baseline standards under the Participatory Guarantee System (PGS).

Accurate nmnf soil test report entry ensures compliance with scheme guidelines and keeps cluster records eligible for administrative review. Completing unit conversions before typing data prevents system lockouts and keeps verification timelines on track.

Complete baseline soil data keeps the cluster moving to its next milestone. KrushiFlow validates these fields and submits farmer records to the portal in bulk.