NPOP registration does not happen on the PGS-India portal. The operator applies to an accredited Certification Body, signs an agreement, and records are kept on APEDA's Tracenet. This episode sets out the documents to prepare, the registration sequence, and the checks that prevent rejections.
The short version
- Apply to an accredited Certification Body; records go on APEDA's Tracenet.
- pgsindia-ncof.gov.in is for PGS-India, not NPOP.
- Conversion: 2 years for annual crops, 3 for perennials, unless a derogation applies.
- Names, survey numbers and areas must match the documents exactly.
Documents to Prepare
Identity, land record, farm history, a farm map and the farmer's signed commitment.
| Document | Check |
|---|---|
| Aadhaar card | Name spelt exactly as on the land record |
| Land record or lease | 7/12 extract, khasra-khatauni, patta or equivalent; survey number and area clear |
| Farm history | Crops and inputs of recent years; this sets the conversion period |
| Farm map | Boundaries, neighbouring land use, water sources and buffer zones |
| Signed commitment | The farmer's agreement to follow the standards and accept inspection |
| Crop production plan | Crops, practices, inputs and their sources, as NPOP 3.1.1 requires |
Scan documents clearly and name files consistently, for example FarmerCode_LandRecord.pdf. Ask your Certification Body for its file format and size limits.
How Registration Happens
Choose a Certification Body, sign its agreement, and the operator and farm data are recorded on Tracenet.
- Choose a Certification Body.An NPOP-accredited body; see choosing a certification body.
- Apply and sign the agreement.Follow the standards, accept inspections, give accurate information, report changes.
- Data on Tracenet.Tracenet is mandatory for Certification Bodies and operators. Ask the CB which data you enter and which it enters.
- Inspection and decision.The CB inspects at least once a year and decides; the decision is made by people other than the inspector.
Illustrative workload. At about 30 seconds to review each field group, 100 farmers take nearly an hour of checking before submission.
Preventing Rejections
Consistent data, readable documents, a correct conversion history, and prompt answers to the CB's queries.
| Crop | Conversion period under NPOP (3.1.3) |
|---|---|
| Annual and biennial crops | At least 2 years of organic management before sowing |
| Perennial crops | At least 3 years of organic management before the first certified harvest |
| Land PGS-certified for 3 continuous years without sanctions | May count towards the full conversion period (derogation, 3.1.4) |
| Notified hilly areas of Himalayan states and the North East | May count, where notified by the state as untreated for 3 years (3.1.4) |
- Names, survey numbers and areas identical on every document.
- Clear, complete scans.
- Current land records.
- Answers to the Certification Body's queries within its stated timeline.
Check yourself
Tap an answer to see whether you are right, and why.
Where is NPOP farmer data recorded?
- pgsindia-ncof.gov.in
- APEDA's Tracenet, through the Certification Body
- The state agriculture portal
The PGS portal is for PGS-India only.
What is the NPOP conversion period for an annual crop?
- 1 year
- 2 years before sowing
- 3 years for every crop
Three years applies to perennials.
Remember these things
- Apply through an accredited CB.
- Tracenet, not the PGS portal.
- 2 years for annuals, 3 for perennials.
- Keep every detail consistent.
Registration goes smoothly when the documents and the route are both right. KrushiFlow validates these fields and submits farmer records to the portal in bulk.