Every Regional Council reports its year's progress in a set format. The Revised PGS-India Guidelines 2023 include it as Format-15. This episode sets out what the format asks for, and how to collect the figures through the year instead of rebuilding them at the end.
The short version
- Format-15 is the RC's annual report on its progress for the year.
- It asks for groups, farmers, area and certificates, by state and year.
- It also asks for tests, inspections and sanctions.
- Keep registers all year; do not rebuild the figures at year end.
What the Annual Report Is
Format-15 in the guidelines is the annual report a Regional Council submits on its progress for the year.
The report gives the PGS-India Secretariat a picture of each Regional Council's work: how many groups and farmers it certifies, how it inspects them, and what it has achieved. The figures also feed the RC's renewal every three years.
Confirm the submission date and method each year with the PGS-India Secretariat or your Zonal Council.
What Format-15 Asks For
RC details, certification progress, testing, schemes, processing units and physical inspections.
| Part of Format-15 | What to give |
|---|---|
| RC details | Authorisation date and expiry, contacts, expert staff, an introduction to the organisation |
| PGS certification progress | By state and year: area, farmers, groups, and certificates issued as PGS-Green and PGS-Organic |
| Jaivik Kheti progress | Farmers registered, farmers pending registration, products for sale |
| Area of operation | By state and year: area, farmers, groups and certificates |
| Quality testing | Number of samples tested, with a few report copies |
| Government schemes | Schemes implemented, with area, farmers, groups and certificates |
| Processing and handling | Processing units, approval, physical inspection and status |
| Soil samples | Number tested, and any significant changes observed |
| Physical inspections | For each group: code, inspection date, status, and sanctions imposed |
| Other | Laboratory set up (if any), major achievements, third-party certification details (if any) |
Collecting the Figures Through the Year
Keep running registers so the report is a summary, not a search through old files.
- Groups and farmers: active and inactive, by state.
- Certificates: PGS-Green and PGS-Organic, by season.
- Inspections: group code, date, status and any sanction.
- Tests: residue and soil samples, with results.
- Trainings: date, group and attendance.
Illustrative workload. Rebuilding the figures at year end means checking each farmer record. At 2 to 3 minutes per record, 15 groups of 60 farmers (900 records) take 30 to 45 hours.
Before You Submit
Use the latest format, match your figures to the portal, attach the sample reports, and keep a copy.
- Use the latest format.Formats can be revised; check you have the current one.
- Match the portal.Farmer, group and certificate counts should agree with the portal's figures.
- Attach the reports asked for.A few residue and soil test report copies.
- Keep a copy.The same figures are needed for the RC's renewal.
Check yourself
Tap an answer to see whether you are right, and why.
Which format is the Regional Council's annual report?
- Format-9
- Format-10
- Format-15
Format-9 is the peer appraisal worksheet and Format-10 the RC's inspection.
15 groups of 60 farmers at 3 minutes per record. How long does rebuilding the figures take?
- About 18 hours
- About 45 hours
- About 90 hours
900 records x 3 minutes = 2,700 minutes, which is 45 hours.
Remember these things
- Format-15 is the RC's annual report.
- It covers progress, testing, inspections and sanctions.
- Keep registers all year.
- Match your figures to the portal.
Registers kept through the year turn the annual report into a short task. KrushiFlow validates these fields and submits farmer records to the portal in bulk.