When a Local Resource Person (LRP) resigns, agencies implementing natural farming schemes face technical transition issues on the portal. You must transfer the mapped cluster of 50 farmers to a new LRP without losing completed baseline surveys. This article provides the manual steps to resolve mapping errors and sync historical records during this transition.
The short version
- Unmap the outgoing LRP before attempting to assign a new resource person to the cluster.
- Check registration status to prevent the portal error indicating the user is already mapped.
- Sync historical logs by contacting the National Centre for Organic and Natural Farming for backend data migration.
Resolving the NMNF Portal LRP Change
Unmap the previous resource person from the dashboard before mapping the new assignee.
To begin the local resource person portal transfer, you must access the national mission on natural farming agency dashboard. The portal does not allow two active personnel on the same cluster simultaneously. If you do not unmap the previous person first, the system blocks the transition.
- Log in to the dashboard using your agency credentials on the official portal.
- Navigate to cluster management and select the active natural farming cluster.
- Release the old LRP by selecting the option to de-allocate the resource person.
- Save the changes and verify that the cluster status shows as unassigned.
Did you know?The National Centre for Organic and Natural Farming (NCOF) administers the PGS-India portal and coordinate database updates for national natural farming initiatives.
Fixing the User Already Mapped Error
Verify the new resource person is not registered under another active cluster or block.
A common nmnf cluster mapping error occurs when you try to assign the new LRP. The portal throws an error indicating the user is already mapped. This happens if the candidate registered previously under another block, agency, or scheme like Paramparagat Krishi Vikas Yojana (PKVY).
To fix this, the new LRP must log in to their individual profile and release themselves from any old groups. If they cannot access their old profile, you must request the District Nodal Officer to release their mobile number from the system database.
Preserving Baseline Surveys and FFS Logs
Submit a technical request to sync Farmer Field School logs and farmer baseline data.
When you complete the transfer, historical progress reports and Farmer Field School (FFS) logs do not sync automatically. The data remains linked to the unique ID of the old resource person. To prevent losing the baseline surveys of your 50 farmers, you must request a manual database sync.
All historical survey data and FFS logs must be merged at the database level by the portal administration team to prevent data loss.
Write an official email to the National Centre for Organic and Natural Farming (NCOF). Provide the unique IDs of both the old and new resource persons along with the cluster code. For agencies managing multiple schemes, you can read our PGS India Portal Guide: PKVY Cluster Registration to understand group structures.
Manually re-entering baseline survey data takes about 15 minutes per farmer. For a cluster of 50 farmers, this requires over 12 hours of continuous data entry. Doing this across multiple blocks quickly exhausts agency resources.
Check yourself
Tap an answer to see whether you are right, and why.
What must you do before assigning a new LRP to an existing cluster?
- Delete the entire cluster and recreate it
- Unmap the outgoing LRP from the agency dashboard
- Register the farmers under a new PKVY group
You must unmap the outgoing LRP first to clear the slot on the portal dashboard before assigning the new one.
How do you restore historical Farmer Field School (FFS) logs after an LRP change?
- The logs sync automatically within 24 hours
- You must ask the old LRP to re-upload them
- Submit a data-merge request to the NCOF portal administration
Historical logs do not sync automatically and require a database-level merge by NCOF.
Remember these things
- Unmap the outgoing LRP on the dashboard before assigning the new one.
- Ensure the new LRP is completely de-linked from any previous clusters to avoid mapping errors.
- Contact NCOF to manually merge historical baseline surveys and Farmer Field School logs.
Managing resource personnel transitions smoothly ensures that your field data remains accurate and eligible for government audits. KrushiFlow validates these fields and submits farmer records to the portal in bulk.